Free PI Demand Letter Template
Personal Injury Demand Letter Template (Free Download)
A strong demand letter can set the entire trajectory of a settlement negotiation — but drafting one from a blank page, on every case, is a real drain on a busy PI firm. This free template gives you the complete structure of a persuasive demand, from establishing liability through the final settlement figure, with built-in drafting notes so nothing critical gets left out. Fill in your case facts, delete the guidance, and send.
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What’s inside the template
A complete, section-by-section framework for a settlement demand — the same structure experienced PI attorneys use:
- Sender, recipient, and claim reference block. Firm letterhead, adjuster and insurer details, claim number, client, and date of loss.
- Liability. A dedicated section to establish fault before damages are discussed (the single most common place weak demands fall apart).
- Facts of the accident. A plain, chronological account of how the incident occurred.
- Injuries and medical treatment. A place to tie each injury to the treatment and the records that prove it.
- Damages table. A ready-made itemized breakdown of economic losses, including future medical and lost-earning-capacity lines that are easy to overlook.
- Non-economic damages. Prompts to describe pain, suffering, and loss of enjoyment in concrete human terms rather than bare labels.
- Comparable settlements and verdicts (optional). An anchor section for jurisdiction-specific comparators.
- Settlement demand. A clear total, broken into economic and non-economic components.
- Supporting documentation and response requested. An exhibit checklist and a firm request for a timely written response.
It also includes a pre-send checklist and a “How the document is marked” guide, so every drafter on your team works from the same standard.
How the template is built to use
The template is designed to be filled in and cleaned up quickly:
- Blue bracketed text, like
[Client's Full Name], marks every field you need to complete. - Gray drafting-note boxes explain what belongs in each section and why. Delete them before sending.
- An instruction page and letterhead reminder sit at the top as a guide for the drafter. Remove both before the demand leaves your office.
It also includes a pre-send checklist and a “How the document is marked” guide, so every drafter on your team works from the same standard.
Frequently asked questions
Is the personal injury demand letter template free?
Yes. The template is completely free to download and use, with no form and no email required.
What format is the template in?
It’s an editable Microsoft Word document, so you can adapt every section to your firm’s letterhead, formatting, and the facts of each case.
Can I customize the template for my firm?
Absolutely. Every field is marked with bracketed prompts, and optional sections (like comparable settlements) can be kept or deleted. Replace the placeholder letterhead with your firm’s own before sending.
Does this template work in every state?
The structure applies broadly to personal injury claims, but legal requirements vary by jurisdiction. Treat it as a starting framework and adapt it to your state’s rules and your specific matter.
Is this template legal advice?
No. It’s provided for informational and educational purposes only and does not constitute legal advice or create an attorney-client relationship. Consult a qualified personal injury attorney before sending a demand.
How is a demand letter different from a settlement offer?
A demand letter is the first formal step. It presents liability, damages, and the amount you’re prepared to accept to resolve the claim without litigation. The insurer’s response typically opens the negotiation that follows.
Disclaimer
A demand letter is the first formal step. It presents liability, damages, and the amount you’re prepared to accept to resolve the claim without litigation. The insurer’s response typically opens the negotiation that follows.
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